Photocopier Leasing in Sydney

Purchasing a photocopier or multifunction printer for your office is a large upfront expense.

Renting and leasing tends to fall under the umbrella term in the industry called managed print services. These services come in a variety of plans, (some of Axia’s you can see here), where an ongoing monthly price covers the cost of the equipment, consumable supply, preventative servicing, breakdown maintenance and ongoing account management of your businesses printing usage and needs.

Leasing a photocopier or multifunction printer eliminates the need for a capital outlay, thereby retaining funds for investment in the business. The small monthly payments are tax deductible.

Few businesses in the Sydney metropolitan area purchase photocopiers and multifunction printers outright.

In this page we will cover everything you need to know about renting or leasing a photocopier for your business, including the benefits, brands we supply, our process and some frequently asked questions.

Benefits of Renting/Leasing a Photocopier

Renting or leasing a copier allows you to make smaller payments spread over the effective life of the equipment.

Budget wise, this is really helpful if you:

Have steady cash flow, but not enough money budgeted to justify the upfront cost of buying a copier.

See the value in having more capital freed up to invest into areas of the business that will increase revenue.

Need access to higher end technology and features, that would otherwise be out of budget.

Would like to track how much printing your business actually does combined with transparent B&W and colour costs per page to track expenditure.


The benefits to renting or leasing your photocopier or printer don’t stop there though.

Here are our top ten benefits for leasing or renting a machine under a managed print service:

1. Improved costs

2. Ongoing preventative servicing

3. Fast (under 4 hour) breakdown servicing

4. Toner refills are automatically tracked and delivered

5. Payout of existing contracts

6. It is easy to track printing costs

7. You benefit from professional advice on what printer to use

8. Your company gets to use the latest award-winning devices

9. Ability to improve document routing and storage

10. Printing becomes more reliable in your business

Photocopier Leasing in Sydney

Photocopier Brands for Rental/Lease

Axia offers a variety of photocopiers and printers from leading brands in the industry, including Canon, Sharp, and Epson

Canon Photocopiers for sale SydneyCanon Photocopiers for sale Sydney

For over 25 years Axia has recommended Sharp multifunction printers because of their reliability, ease of use, quality and continued innovation. They are highly reliable and have enhanced standard functions over other brands.

For example, the MX line features a number of features often optional extras with other brands, including follow me print, link to cloud services and document OCR capability turning your scans into editable files.

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Sharp Photocopiers for sale SydneySharp Photocopiers for sale Sydney

Axia is one of the major dealerships of Canon photocopiers and printers in Sydney. Canon recently claimed the BLI 2020 Copier MFP Line of the Year Award from Keypoint Intelligence.

Canon photocopiers and printers are constantly being updated to provide cutting edge solutions to business’s needs. Canon’s DX (digital transformation) series, for instance, put an emphasis on the fact that companies are scanning more and printing less. They have therefore updated their document feeders and scanning units to be some of the fastest and most reliable in the industry.

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Epson Photocopiers for sale SydneyEpson Photocopiers for sale Sydney

Epson are the industry leader in inkjet technology which provides exceptional print quality and speed whilst also providing the most eco-friendly solution. The benefit of Epson’s inkjet technology is its speed.

Unlike laser devices they do not have to heat up toner to print and can therefore print at speeds in excess of 100ppm with ease. This also means there is far less heat radiation and energy used by their products, making them great for any business looking to reduce their eco footprint.

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Our Photocopier rental process

Renting or leasing a photocopier from Axia is very straight forward with our 4-stage process:

1. Analysis

Axia account manager will visit the business and do a walk around with one of the staff members to view all printing devices currently used, where they are located, the staff who use them and how they are being used e.g. larger or smaller print jobs, colour documents, how documents are scanned.

2. Report

Usage reports will be taken from each machine to calculate how many pages are printed, copied and scanned.

3. Review

For equipment that is already under a service plan or agreement the account manager will need to review a copy of those contracts plus a minimum of 3 recent monthly invoices which show current costs and usage.

4. Calculate

For equipment that is already under a service plan or agreement the account manager will need to review a copy of those contracts plus a minimum of 3 recent monthly invoices which show current costs and usage.

To complete this task accurately we will need the assistance of your accounts staff, without this we will be wasting your time as well as ours.

We will then submit a detailed report of our findings for your review.

We will only submit our proposal after you have approved our findings

Photocopier Leasing Plans Available

There are a range of plans available which deliver managed print services. These are all leasing, renting and equipment hiring type arrangements.

All plans include Axia’s efficient management of toner supply by remote toner level tracking, preventative servicing and fast breakdown maintenance. Each have certain features that may be of more benefit for one business over another.

Managed Print Services The only plan that offers true transparency on your actual print costs as well as the flexibility to add equipment on a term reducing plan. Find out more

Rental Plan / Lease Until recently the most common type of plan in the industry, it separates an ongoing cost for the equipment with a separate cost per page for servicing and consumable supply. Find out more

Unlimited Print Plan Axia’s industry first initiative to offer unlimited b&w and colour printing for an agreed monthly price. Find out more

Month-to-month plans an arrangement where there is only a lock in contract for say 3 months and then payments are made on a month-to-month basis thereafter.

Photocopier Frequently Asked Questions
Is it better to lease or buy a photocopier?

Renting or leasing a copier is much more budget-friendly and allows you to make smaller payments spread out over time. This is really helpful if you have a steady cash flow, but not enough money budgeted to justify the upfront cost of buying a copier.

These plans also give you access to high end machines that would otherwise be out of budget as an upfront cost to the business. If you require the latest technology or a top-of-the-line multifunction copier for your business, managed print service plans may put those options within your budget, and allow you to upgrade when you need to.

The main benefit to purchasing your multifunction copier is that you are not paying any interest to a third-party renting the photocopier to you.

When purchasing a photocopier be sure to still put the device under a maintenance plan. This ensures the machine is covered by a warranty and the supplier will take care of any breakdowns. Not putting the copier under a maintenance plan is highly risky. Replacement parts are very expensive as are call out service fees. And without preventative maintenance the print quality will deteriorate and the machine will need to be replaced before the end of its effective life.

What type of copier rental agreements do you have?

There are a range of plans available which deliver managed print services. These are all leasing, renting and equipment hiring type arrangements.

All plans include Axia’s efficient management of toner supply by remote toner level tracking, preventative servicing and fast breakdown maintenance. Each have certain features that may be of more benefit for one business over another.

To read more about our range of managed print services plans

What does your photocopier rental program include?

Our photocopier rental services include the copier itself, along with ink refills, preventative servicing, breakdown maintenance, repair, and training on how to operate it.

If we need service, how fast will your technician respond to our problem?

Our preventative maintenance program means most of our service calls are scheduled routine maintenance calls. This results in fewer breakdowns and allows us to prioritise breakdown calls and , keep our completion time to an average of less than 3 hours.

If our copy usage exceeds our copier, can we upgrade?

Yes, we will be able to upgrade copiers at your request and adjust prices if needed. The wide range of products at Axia will make sure that you will find a copier that fits your needs.

How soon can I expect my copier(s) once I’ve decided what I need?

Once you have placed your order  the equipment will be installed, operating and staff fully trained within 10 business days.

Can I hire copiers or printers for construction, engineering, building projects, sites and centres?

Yes, we provide copiers and printers for hire for construction, engineering, and building projects, as well as for temporary sites and centers.

For construction site we typically recommend a refurbished photocopier as they are likely to get more ware as apposed to in an office environment. We can also tailor the hire period to the length of the expected construction time.

Do you service rented machines? Are repairs, maintenance, and refills included in the cost of my rental?

Yes, repairs, maintenance, and ink refills are all included in the cost of all our rental packages. That way, you don’t need to worry about your printer breaking down or needing a part replaced. Just call us and a technician will be there shortly to service your machine.

Do you help with installation?

Yes, all the delivery and installation costs will be included in your plan.  If you have an IT person please ensure they are available on the day of installation as our technicians may need to discuss network access .

Staff who need print drivers set up on  their laptops will need to on site on the day of install.

What areas do you deliver to?

We deliver all Sydney metro areas.

How long is a typical service contract for a printer-photocopier?

Managed print service plans typically go for 60 months (5 years). This is because we install all devices with a 5-year warranty  which is their minimum effective life. Shorter contracts are available, however the monthly cost increases the shorter the term.

What happens if my rental breaks down? Is it still covered under warranty?

Yes, your managed print service plan covers you for all the parts required for a breakdown. In the very rare event that your machine cannot be fixed by replacement parts we will replace the device for you.

Which photocopier brands are available to rent?

We carry a wide range of photocopiers and printers from well-known industry leaders like Canon, Sharp, and Epson.

What to consider when leasing a photocopier?

When you buy or lease a photocopier, you want something that is going to make the workplace more efficient yet not break the budget. The cost of a copier consists of five different parts: usage, speed, features, service/maintenance, and whether new or refurbished.

For a full breakdown of things to consider when leasing a copier, read our article on ‘How much does it cost to rent a Copier’

About Axia

Axia Office was founded in 1996 and is an Australian-run family business that provides flexible and cost-efficient managed print services. Our staff, 90% of which have been with the company over 10 years, will be there for you every step of the way, from helping you choose the right printer to repairing and maintaining it. When clients call us to service their copier we know exactly who they are and how to help them as quickly and efficiently as possible.

Additionally, Axia strives to give back and support the local community. Our Axia Difference Program (link) uses our business relationships giving a portion of our profits to Foodbank NSW & ACT and Rural Aid Australia. Axia funds a minimum of 2,000 meals to food insecure Australians through Foodbank NSW & ACT, or 9,200 litres of water to help support Australia’s farmers and rural communities through Rural Aid Australia — the choice is yours. Contact us to find out how you, too, can help make a difference by turning your office print costs into something more meaningful.

Our Business in Numbers


10-40%

Cost Reductions

3.2hrs

Avg. Service Completion

30+ Yrs

In the Business

90% Staff

10+ Years at Axia



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