Purchasing a photocopier or multifunction printer for your office is a large upfront expense.
On this page, we'll cover everything you need to know about renting or leasing a photocopier for your business, including the benefits, brands we supply, our process and some frequently asked questions.
- Lower and improved costs: affordable monthly cost, no large capital outlay, tax advantages
- You get equipment to suit your exact needs
- You get award-winning devices with the latest technology, avoiding obsolescence
- Printing becomes more reliable, with ongoing preventative maintenance & fast breakdown servicing that includes service, parts & labour
- Toner is remotely monitored and delivered to you before a replacement is required
- Printing costs are easy to track
- Payout of existing contracts are included
- You're able to improve productivity with document management, routing and storage
- Benefit from professional advice on all things print-related
- Frees up working capital, time and resources, allowing you to focus on your core business instead of managing office equipment
Our Photocopier Lease and Rental Process
An Axia account manager will contact you to find out more about your print and business requirements, as well as review your current equipment, usage, and costs.
Your account manager may visit your business for a site visit with one of your staff to view all printing devices used, where they're located, the staff who use them & how they are being used (e.g. larger or smaller print jobs, colour documents, how documents are scanned, etc.).
We’ll calculate the true operating cost of printing to your business, what finance options would work best, and any payouts that we need to include.
To complete this task accurately, we'll need help from your accounts staff: usage reports will be needed from each machine to calculate how many pages are printed, copied and scanned; and for equipment already under a service plan/agreement, we'll need to review those contracts plus at least 3 recent monthly invoices.
We'll submit a detailed report of our findings for your review; once you've approved our findings, we'll submit our customised and complete proposal, including brand new equipment, finance options and service – all compared to your current costs.
When you're ready to implement the plan, we'll set up all devices and users, including delivery, installation and training.
Your toner will be remotely monitored and delivered prior to your needing it, and you'll receive fast, ongoing support and scheduled preventative maintenance throughout the duration of the agreement.
Your account manager will continue to regularly review your account and work with you to identify opportunities to reduce costs and add value to your business — leaving you free to concentrate on your business.
Photocopier Leasing Plans Available
There are a range of available plans that deliver managed print services. These are all leasing, renting and equipment hiring type arrangements.
Managed Print Services A Managed Print Plan is the only finance option that offers true transparency on your actual print costs, as well as the flexibility to add equipment on a term-reducing plan. Find out more
Rental Plan Previously the most common type of plan in the industry, a Rental Plan separates the ongoing cost of the equipment from the cost per page for service and consumables. Find out more
Unlimited Print Plan Axia’s industry-first initiative offering unlimited mono (black & white) and colour printing for an agreed monthly price – no cost per page, no minimum monthly volumes, and no surprises on your bill. Find out more
Month-to-Month Plans An arrangement where there is minimum 3 month lock-in contract, after which payments are then made on a month-to-month basis.
Renting or leasing a copier is much more budget-friendly and allows you to make smaller payments spread out over time. This is really helpful if you have a steady cash flow, but not enough money budgeted to justify the upfront cost of buying a copier. These plans also give you access to high end machines that would otherwise be out of budget as an upfront cost to the business. If you require the latest technology or a top-of-the-line multifunction copier for your business, managed print service plans may put those options within your budget, and allow you to upgrade when you need to. The main benefit to purchasing your multifunction copier is that you are not paying any interest to a third-party renting the photocopier to you. When purchasing a photocopier be sure to still put the device under a maintenance plan. This ensures the machine is covered by a warranty and the supplier will take care of any breakdowns. Not putting the copier under a maintenance plan is highly risky. Replacement parts are very expensive as are call out service fees. And without preventative maintenance the print quality will deteriorate and the machine will need to be replaced before the end of its effective life.
There are a range of plans available which deliver managed print services. These are all leasing, renting and equipment hiring type arrangements. All plans include Axia’s efficient management of toner supply by remote toner level tracking, preventative servicing and fast breakdown maintenance. Each have certain features that may be of more benefit for one business over another. To read more about our range of <a href="https://www.axiaoffice.com.au/managed-print-services">managed print services</a> plans
Our photocopier rental services include the copier itself, along with toner/ink refills, preventative servicing, breakdown maintenance & repair, and training on how to operate the devices.
Our preventative maintenance program means most of our service calls are scheduled routine maintenance calls. This results in fewer breakdowns and allows us to prioritise breakdown calls and keep our completion time to an average of less than 4 hours.
Yes, we will be able to upgrade copiers at your request and adjust prices if needed. The wide range of products at Axia will make sure that you will find a copier that fits your needs.
Once you have placed your order the equipment will be installed, operating and staff fully trained within 10 business days.
Yes, we provide copiers and printers for hire for construction, engineering, and building projects, as well as for temporary sites and centers. For construction site we typically recommend a refurbished photocopier as they are likely to get more ware as apposed to in an office environment. We can also tailor the hire period to the length of the expected construction time.
Yes, repairs, maintenance, and ink refills are all included in the cost of all our rental packages. That way, you don’t need to worry about your printer breaking down or needing a part replaced. Just call us and a technician will be there shortly to service your machine.
Yes, all the delivery and installation costs will be included in your plan. If you have an IT person please ensure they are available on the day of installation as our technicians may need to discuss network access . Staff who need print drivers set up on their laptops will need to on site on the day of install.
We deliver all Sydney metro areas.
Managed print service plans typically go for 60 months (5 years). This is because we install all devices with a 5-year warranty which is their minimum effective life. Shorter contracts are available, however the monthly cost increases the shorter the term.
Yes, your managed print service plan covers you for all the parts required for a breakdown. In the very rare event that your machine cannot be fixed by replacement parts we will replace the device for you.
We carry a wide range of photocopiers and printers from well-known industry leaders like Canon, Sharp, and Epson.
When you buy or lease a photocopier, you want something that is going to make the workplace more efficient yet not break the budget. The cost of a copier consists of five different parts: usage, speed, features, service/maintenance, and whether new or refurbished. For a full breakdown of things to consider when leasing a copier, read our article on ‘How much does it cost to rent a Copier’
Why Choose Axia
To date, our clients have helped us donate $75,800 to Foodbank, $33,000 to Rural Aid, $11,700 to Good Neighbours Australia, and $14,700 to RSPCA NSW.
Contact us to find out how we can help you save costs & how you, too, can help make a difference by turning your office print costs into something more meaningful.
Axia appreciates your business, and we thank you for supporting a local Australian business.Learn More
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With the help of our clients, Axia has proudly donated:
to food insecure Australians
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for rescued animals
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Unlimited Print Plan
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Award-Winning Photocopiers for Sale
Canon is the world’s leading imaging organisation, with cutting-edge technology that enhances productivity and offers comprehensive solutionsLearn More
Axia has been a Sharp dealer for over 20 years. Sharp's range is multi-award winning and often independently rated the best in the marketLearn More
Epson is the industry leader in inkjet technology, which provides exceptional print-quality and speed while also being eco-friendlyLearn More
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